Email management
Reviewed and Updated: January 2008
This page has been kept for reference.
It will no longer be updated by ICVET.
Love it or hate it - you will never escape it! At least not at work!
If you don’t have adequate strategies in place to deal with the torrent of email we all receive each day you can begin to feel like your inbox - and your workday - is out of control!
There are many sites on the Internet offering advice about managing email. Here are just a few:
Websites
A Beginner's Guide to Effective Email
Kaitlin Duck Sherwood's online article, which explains how to adapt your communication style to this medium, is helpful for new and experienced email users.
DET Webmail
This handy site lets Department of Education staff access their work email at home! Just type in the username and password you use to get into your work computer. The interface may take a little getting used to, but all the messages and Outlook features you have access to at work are available.
Basic Email Management
Is your email killing your productivity? Then it's time for some basic email management. Good practical advice.
4 Ways to Take Control of Your E-mail Inbox
This article from Microsoft focuses on Outlook. It says that it is possible to empty your email box if you:
- Set Up a Simple and Effective E-mail Reference System
- Schedule Uninterrupted Time to Process and Organise E-Mail
- Process One Item At a Time, Starting at the Top
- Use the 'Four D's for Decision Making' Model
Stopping the Spam
Articles, tips and demos to help deal with this annoying problem in Outlook.
Stop drowning in information: Find and share information using OneNote and Outlook
Clever tips such as ‘Setting up your Inbox so email messages sent directly to you are displayed in one colour while CC’d messages display in a different colour’.
Spend Less Time on Email and Get More Done
According to this article email is actually quite empowering compared to the telephone! You’ll find lots of handy hints here such as – ‘Only check for new messages at designated email management times.’
CustomGuide Computer Courseware
This Minneapolis-based company, CustomGuide Inc, has prepared computer training courseware for a range of software programs. You’ll find audio-visual Flash tutorials on Microsoft Outlook 2000, 2002 and 2003 at the bottom of this page.
MessageCleaner
Have you ever received an email that has been forwarded from person to person many times over? Have you ever read a newsgroup message that has been chopped up by numerous responses? If so, you are probably familiar with the nearly unreadable mess that accumulates! MessageCleaner is a utility that cleans messy email and newsgroup messages with just a few mouse clicks.